Fun, Unique Gaming Events for All Occasions
Whether it’s for fun, competition, or both, we’ve got your next birthday party, corporate/team-building event, or fundraiser reward covered. We intentionally design our events with inclusivity in mind, making sure everyone feels welcomed and comfortable, and ensuring that everyone gets to play plenty. Bring your friends together for an unforgettable video game event, and we’ll handle the rest. Depending on the games, our capacity ranges between 24–40 people.
Event Packages
We offer two core packages based on the type of activity you’d like to feature at your event. Each package comes with everything you need to enjoy a smooth and seamless gaming experience. Every package costs the same price at $299 for the first hour and $100 for each additional hour.
Free Play Package
Relax and enjoy casual gaming with your friends! This package is perfect for those who want to kick back and explore our curated selection of games, no pressure involved. Even in free play, we ensure everyone gets a chance to play plenty.
Structured Play Package
Spice up your event with structured play! We create custom challenges based on your chosen games, adding fun twists while keeping things light-hearted. If your group loves competition, we can run a full tournament with brackets, rules, and a format that suits you—whether it’s one-on-one double elimination or a round-robin for four. Everyone gets plenty of playtime, and prizes are included at no extra cost!
Why Choose Us
Our events provide a customizable and inclusive atmosphere that goes beyond just playing games. Here’s why we stand out:
Professional Standards
We pride ourselves on running high quality events. We ensure every event is well planned and executed with our event organizers are prepared to teach and enable people to play and have fun. We’re serious about ensuring you have fun.
Personalized Experiences
Our events are tailored to fit your group’s preferences, from the games we feature to the structure of the event itself—whether it’s free play, structured play, or team building. We craft your event specifically for you, ensuring everyone gets plenty of playtime.
Broad Range of Additional Services
From custom merchandise and digital invitations to live music and photography, we offer more options to make your event truly memorable. Our additional services bring the excitement of a games, plus so much more.
Committed to Inclusivity
We intentionally design our events to be inclusive, welcoming players of all backgrounds and ensuring everyone feels comfortable. Our focus on accessibility and wellness, including pronoun sharing, sensory accommodations, and break encouragement, ensures a more enjoyable experience for all attendees.
Customization Options
We provide a variety of options to create a personalized experience tailored to your vision.
Games Library
We’ve got a growing library of games for all kinds of players. Our library includes party games, fighting games, and retro games across Nintendo Switches, PS5s, and original, old-school hardware. If there’s a specific game or console you want that we don’t have, just let us know. We can’t guarantee a game, but we’ll try our best to get it!
You can find our full list of available games and consoles here: https://nceclecticesports.com/games
Prizes and Giveaways
Want to reward your attendees? We offer customizable prizes at no additional cost. Let us know what type of prizes you’d like, and we’ll handle the rest. We can also host giveaways if you’d prefer something more relaxed.
Decorations
All our events come with decorations that are soft, pink, and cute. Let us know if there’s a specific theme you’re looking for and we’ll see what we can do!
Additional Services
We also provide a range of additional services to enhance your experience. Some of these services are coordinated with external providers, whose availability may vary based on their schedules. Please note that additional fees apply.
- VENUE SELECTION: We can help you find and secure a venue for your event.
- DIGITAL INVITATIONS: Custom-designed invitations to send to your guests.
- CATERING (Coordinated): We’ll work with you to arrange catering options that best fit your event.
- EVENT PHOTOGRAPGPY (Coordinated): Capture all the fun with a dedicated photographer.
- FACE PAINTING (Coordinated): Decorate yourself with face painting, ink tattoos, and glitter tattoos.
- VIDEO-GAME THEMED BAND (Coordinated): Set the atmosphere with a band playing awesome video game tunes.
Inclusivity
Inclusivity is at the heart of our events, ensuring everyone feels welcome and comfortable. Here’s how we put it into practice:
LGBTQIA+ Friendly
We encourage attendees to share their names and preferred pronouns through name tags, fostering an inclusive and welcoming atmosphere.
Physical Accessibility
We prioritize venues that are accessible for everyone by helping you pick a venue that if needed has ramps, automatic doors, and designated parking.
Sensitivity Accommodations
We do our best to meet sensory needs upon request. We’ll select the best available venue with appropriate lighting and adjust the event music to a suitable volume when possible. We also provide cozy decorations like plushies or soft tablecloths to help ensure a comfortable experience for everyone.
Mindful Of Wellness
We encourage everyone to take breaks, stretch, drink water, and walk around, making sure wellness is a priority throughout the event.
Booking Policies
We offer easy booking, simple policies, and rewards for loyal customers so you can focus on having fun.
Payment Schedule
A 25% non-refundable deposit is required to secure your booking. The remaining balance must be paid in full at least 7 days before the event; otherwise, the event will be cancelled.
Refund Policy
You can receive a full refund of the remaining 75% of your payment if you cancel your event with more than 7 days’ notice. If we must cancel the event for any reason, you will receive a full refund of your payment, including the deposit.
Cancellation Policy
Cancellations with more than 7 days’ notice will not incur a fee. Cancellations with less than 7 days’ notice will be charged the full event fee.
Setup & Cleanup
We need between 1–2 hours for setup and cleanup, depending on the complexity of your event.
Rush Fee
If booking within a week or less, there is a $100 rush fee if we can guarantee the event.
Discounts
We offer $50 off your next event if you have done one of the following:
- Attend one of our a public event.
- Previously book a private event with us.
- Referred to us by a friend or colleague.
We offer a $225 discount off your next event if only need an organizer and no equipment.
Holiday Availability
We understand that celebrations can happen at any time of the year, including during the holidays! We are happy to accommodate events on holidays such as Christmas Day/Week and Thanksgiving Day/Week for an additional fee. The only day we do not host events is October 31st.
Book Your Event Today!
We recommend booking your event at least 6 weeks in advance to allow us time to plan and secure your preferred venue if needed.
If there’s a specific date and time you want that is unavailable or have any other questions before booking, please contact us at hello@nceclecticesports.com